The band program relies on the support of volunteers, especially for marching band activities and fundraising. An outline of volunteer needs is provided below.
Summer Band Camp
Band members need a LOT of fluids and drink donations help keep expenses lower.
Water bottles and Gatorade and water bottles only, no soft drinks.
Please bring them the first day or two of camp
For the entire band camp, we need as many as 400 bottles!
We need volunteers to collect all remaining band registration form on the first day of camp
A volunteer notary is always appreciated!
Lunch Time during full day band camp
Lunch pick up: Pick up prepaid lunches and bring them to school, and help get lunch started.
Lunch helper: Get drinks out and pass out lunches.
Need help for a couple of hours on one day of band camp to fit uniforms and hem pants.
During the season, occasionally we need help washing uniforms
Concession Stand - All home varsity and JV football games
The Concession Stand on the Visitors side of the football is an important fundraiser for the marching band. There two major activities involved with concessions. If you are scheduled to be a concessions volunteer, please link to Concessions Checklist at the bottom of the page.
Based on inventory replenishment needs, visit a wholesale food stores e.g, (GFS) and purchase and bring the supplies to the school's band room during the week or the day of the game
Staffing the concession during games
Opening up the concession stand and starting the grills
Filling orders and cooking more food as needed
Cleanup starts in the 4th quarter
Take inventory counts at end of game
Approximately 6 pm to 10:30 pm for varsity (Friday) games and 5:30 to 10 pm for JV games (usually Thursday)
Chaperones If you are scheduled to be a chaperone volunteer, please link to Chaperone Checklist at the bottom of the page.
Home/Away football games
Set up seating section in the football stands, get water refills for students, and similar duties.
Lend a hand to help set up the concession before games and stow concession supplies afterwards
Usually from 6 pm to 10:30 pm
Prepare "welcome" snacks for visiting band
Assist with the moving of equipment for each performance as needed
Band Competitions and Parades
Handle water and ice and snacks
Ride bus with students and accompany them
A truck driver (rental truck) to transport of equipment (not parades)
Assist with moving pit equipment and props as needed (not parades)
Band Food and Snack Donation
Home football games
Band members take a food break in the 3rd quarter
We need a band families to donate food (hot dogs, buns, chips) for each game and bring them to the concession stand
The food is cooked by concession stand volunteers and brought over to the band members.
Sandwich bags are filled with cheese cubes and grapes
Fundraising - Year-round
Participate in the no-effort Amazon Smile charity program
Whenever you shop at Amazon, you probably can earn Amazon donations to the band program.
Register the Band Boosters as your Amazon Smile charity and Amazon will donate 0.5% of the purchase price of your eligible AmazonSmile purchases. Follow this link.
Important: To earn money, you need to shop from this Amazon website: smile.amazon.com
Put it on Facebook – tell your friends and family. It works best if we get lots of people choosing our band.
Recruit Sponsors and Donors
Ask businesses to donate money to sponsor the band program.
Solicit on your own schedule and sometimes we have a group sponsorship drives.
Ask family and friends to support the band March-a-thon
Help prepare sponsor banners
Help prepare letters to sponsors
Work as a team to identify and apply for potential grants.
Meets on a regular basis
Other volunteer and fundraiser activities
Participate and help with
Chaperone car washes
Chaperone Tag Days at retail stores
Help with Middle School registration before a football game.
Help build performance props
Help organize and set up the banquet at the end of the school year
Band Boosters Executive Board - Term is July to June
Serve as an officer or board member
There is nearly always something to do during band season and it is a rewarding experience.
Requires minimum of monthly time commitment for meetings and additional time to perform duties.
Annual board elections are held in the spring.
Some board member roles require certain skills or aptitudes.
Treasurer should be organized and comfortable with tracking money and using desktop accounting software.
Secretary should be comfortable taking meeting minutes and likes writing encouraging emails for volunteers
Vice president should be organized to handle registrations
President should be aware of the status of all activities and able to troubleshoot problems and recruit volunteers as needed
As a parent volunteer, you need to be registered with the Pinellas School District. Please see the Band Forms page for the Pinellas County Schools Volunteer Registration Form.
Reporting volunteer hours
The school administration and school district request that we report all of our volunteer hours. The Band Board tracks and reports hours for routine things like concession stand and chaperones. However, If you do ANY volunteer work that helps support the band, like hem pants, shop for donations, etc., please let us know how much time you spent and we'll report it: firstname.lastname@example.org
Links to Concessions and Chaperone checklists
Below are links to our online sets of concessions and chaperone checklists. Printed copies are posted on the band room wall and on the concession stand door. The lists are updated occasionally due to ongoing improvements in our procedures or changes required by the school. Updates are noted in the lists and summarized next to the posted copies in the band room.